How To File A Report

How To File A Report

IV. Procedural Consideration

A. Who May Report an Alleged Violation – Any person may file a report of sexual misconduct against a Blue Ridge student, student organization, Blue Ridge Staff or Faculty, or Third Party vendors associated with Blue Ridge Community and Technical College under this Policy. All Blue Ridge employees are mandated reporters to the Title IX Coordinator. The Coordinator will determine whether or not to trigger the College’s response obligations.

B. How to File a Report – Any person in immediate threat or harm, should call 9-1-1 for emergency assistance. A person may make an anonymous report to the Title IX Coordinator or any persons at Blue Ridge CTC. Please note that all parties of the College, with the exception of the Sexual Assault Response Coordinator, are required reporters and therefore must notify the Title IX Coordinator of any incident. Reports may be submitted via the website or by using the Official Complaint Form. All cases will be investigated. The reporting party may elect to remain anonymous, however, there may be cases where the College may not be able to secure anonymity. Such cases may involve serial offenders.

Title IX Coordinator At BRCTC

Aspen Monsma

Student Access Coordinator

304.260.4380 ext. 2117

Click Here to File a Report


C. Geographic Jurisdiction – This policy applies to any allegation of Sexual Misconduct against a student, if the allegation occurred during the school’s educational program or activity, occurred in the United States, or on properties that the College has substantial control. It is considered applied if the conduct negatively affects a victim’s school experience or the overall school environment.

D. Timing of Reports and Availability of Procedures – As long as the College has jurisdiction over the reported student, there is no time limit to invoking this policy in cases of alleged sexual misconduct. Nevertheless, persons are encouraged to report alleged sexual misconduct as soon as possible in order to maximize the College’s ability to respond promptly and effectively.

E. Retaliation – It is a violation of college policy to retaliate against any person making a report of sexual misconduct or against any person cooperating in the investigation of (including testifying as a witness to) any allegation of sexual misconduct. “Retaliation” includes intimidation, threats, or harassment against any such reporting party or third party. Retaliation should be reported promptly to the Assistant Dean of Student Outreach and may result in disciplinary action independent of the sanction or interim measures imposed in response to the underlying allegations of sexual misconduct.

F. Standard of Proof – The Department of Education’s Office of Civil Rights has interpreted Title IX to require schools to evaluate reports of alleged sexual misconduct under a “preponderance of the evidence” standard and that is the standard adopted by this Policy. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude a violation has occurred and the student/organization charged is responsible for the violation.

G. Responsible Decision Maker – The decision-maker, appointed by the President, and not the Title IX Coordinator or any other persons named in this policy, who has been aptly trained, will issue a written document regarding responsibility with findings of fact, conclusions about whether the alleged conduct occurred, and whether remedies will be provided to the complainant.

H. Sanctions – Primary Sanctions for Sexual Harassment, Non-Consensual Sexual Contact and Sexual Exploitation range from probation to permanent dismissal. Informal resolution or restorative justice between the parties may be offered or permitted unless the allegation involves an employee sexually harassed a student.

Primary Sanctions for Non-Consensual Sexual Intercourse/Sexual Assault range from Suspension to Permanent Dismissal. Informal resolution or restorative justice between the parties may be offered or permitted unless the allegation involves an employee sexually harassed a student.

I. Related Misconduct – In accordance with this Policy, the Student Judicial Hearing Board is empowered to hear allegations of, and to impose sanctions for, sexual misconduct and any violations of the College’s Student Code of Conduct pending against the charged party directly related to the alleged sexual misconduct or any alleged violations of this Policy.

Students who appear before the Student Judicial Hearing Board, whether as parties to the proceedings or as witnesses, are expected to provide truthful testimony in accordance with the College’s Honor Code.

J. Effect of Criminal Proceedings – Because sexual misconduct may constitute both a violation of college policy and criminal activity, the College encourages persons to report alleged sexual misconduct promptly to local law enforcement agencies. Criminal investigations may be useful in the gathering of relevant evidence, particularly forensic evidence. Because the standards for finding a violation of criminal law are different from the standards for finding a violation of this Policy, criminal investigations or reports are not determinative of whether sexual misconduct, for purposes of this Policy, has occurred. In other words, conduct may constitute sexual misconduct under this Policy even if it is not a crime or law enforcement agencies lack sufficient evidence of a crime and therefore decline to prosecute. In such cases, the reporting party may not initially understand the results of the criminal investigation, the nature of criminal procedure, or the grounds for the law enforcement decision not to prosecute. The reporting party in such cases may request that the director identify a campus Title IX Deputy to assist him or her in seeking and attending a meeting with the local prosecutor to gain an understanding of the decision to decline a prosecution.

The filing of a report of sexual misconduct under this Policy is independent of any criminal investigation or proceeding, and (except that the College’s investigation may be delayed temporarily while the criminal investigators are gathering evidence) the College will not wait for the conclusion of any criminal investigation or proceedings to commence its own investigation and take interim measures to protect the reporting party and the College community, if necessary.

K. Modified Procedures for Alleged Violations of the Sexual Misconduct Policy

With the exceptions below, the investigation and adjudication of reports of sexual misconduct is governed by the policies set forth in the Student Code of Conduct.

  1. For sexual misconduct cases, the College’s investigation of the report (including all investigation required to prepare formal charges, if any) will be completed in a timely manner of the complaint. If a case of sexual misconduct is not resolved, the matter will be scheduled for a hearing before the Student Judicial Hearing Board.
  2. The Student Judicial Hearing Board is comprised of two members of the faculty or staff appointed by the Vice President of Enrollment Management or designee, one male and one female. Both parties will review the Board members and identify prior to the hearing any conflict of interest. In the event of a conflict, alternate members will be chosen. Selected members will have complete Title IX hearing training.
  3. Both parties may have an advisor of his/her choosing present at the hearing. The
    advisor (which may include an attorney at law) may cross examine any parties in the hearing process and will be bound by the rules of confidentiality governing the hearing. All advisors must be named and reported 2 days prior to the hearing date. Both parties may introduce witnesses and evidence as part of the hearing process.
  4. Both parties are to participate throughout the hearing. Live hearings may be conducted with all parties physically present in the same geographic location or, at the school’s discretion, any or all parties, witnesses, and other participants may appear at the live hearing virtually. All hearings will be audio or audiovisually recorded
  5. The reporting party, the charged party, and case administrator may not ask repetitive questions of any witness. Upon prior consultation, either the reporting party or the case administrator may make summary comments in the hearing.
  6. Both parties have a right not to have their unrelated past sexual histories discussed in the hearing. The hearing officers or chair of the Conduct Board will determine whether proposed testimony regarding past sexual history between the parties is related to the case at issue and may be introduced during the hearing. Direct questioning of either party is not permitted.
  7. A Title IX Deputy Coordinator will review all evidence submitted to the Student Judicial Hearing Board to determine whether remedial or protective action (such as changes to a student’s class schedule) is appropriate.
  8. The Title IX Coordinator will provide all parties with notification of the outcome of a conduct proceeding and any sanction(s) imposed at the same time notice. This shall be conducted within five days of the decision.
  9. Either party has the right of appeal. Both parties will receive appeal information as part of the conduct proceeding outcome notification.

VI. Appeals

A. Right of Appeal – In cases of Sexual Misconduct both the student found responsible and the reporting party have the right to appeal.

B. Timeline and Form of Appeal

  • Appeals must be submitted to the Vice President of Enrollment within five working days following written notification of the decision.
  • All appeals must be in writing and must clearly cite the grounds for the appeal and the evidence supporting it.

C. Grounds for Appeal

  • A charged party may appeal the resolution on the ground of an excessive or inappropriate sanction.
  • The appeal must be based on the following grounds:

a. Procedural irregularity severe enough to have denied the student a fair hearing.  Procedural deviations will not be sufficient to sustain an appeal unless they are found to be severe enough to have denied the student a fair hearing.

b. Discrimination in the hearing on a basis prohibited by College Policy which caused an unfair hearing.

c. Lack of sufficient evidence to support the decision.

d. New material evidence that is not merely corroborative or repetitive, unknown by the student at the time of the hearing and pertinent to the case.

e. An excessive or inappropriate sanction.

  •  Appeals for cases in which the primary sanction issued is Probation with Loss of Privileges, Suspension, or Dismissal are considered by the President or designee.

a. “Upon receipt of a timely appeal,” the Vice President of Enrollment Management will present all original hearing material to the President or designee to hear the appeal.

b. The President may decide one of the following:

i. There is no basis for the appeal.  The appeal then is dismissed, and the original decision stands.

ii. An incorrect finding of responsibility was reached.  The President or designee then will dismiss the case.

iii. The sanction administered is excessive or inappropriate.  The President or designee then determines a sanction that is fair to the facts and circumstances of the case.  The President or designee will not increase the level of the sanction.

  • Continued Enrollment During Appeal

a. If the sanction being appealed includes suspension or dismissal from the College, the student will not take part in any College function except scheduled classes while the appeal is pending. Where appropriate, the VPEM also may restrict the student from parts of the campus or specific functions or activities during the appeal period.

b. In those cases where the VPEM determines that the continued presence of the student constitutes a risk to the educational process, to him/herself, or to the safety of others, the VPEM may prohibit the student from attending classes until the appeal is complete.

  •  Although the College encourages students to use College procedures, students may also file a Title IX complaint with the Office of Civil Rights of the U.S. Department of Education. Contact for the WV region is:

Office for Civil Rights, Philadelphia Office

U.S. Department of Education

100 Penn Square East, Suite 515

Philadelphia, PA 19107-3323

Telephone: 215-656-8541*

Fax: 215-656-8605



D. Notification and Access to Record During Appeal

The individual or committee hearing an appeal will have access to the full record of the case and may invite the appealing party to make a personal appearance to discuss the appeal.  In such instances, the case administrator or the chair of the student conduct committee whose decision is being appealed may also be invited to be present to respond to the appeal.

The student and the administrator or board that heard the original case will receive written notification of the decision regarding the appeal, including the reasons for the decision if appropriate.  The entire case file maintained by the Vice President of Enrollment will include a copy of investigation, hearing, evidence, findings and all correspondence.

(20)As currently defined in Section 16 of Title 18 of the U.S. Code

VII.  Amendments

This Policy may be amended, in writing, by the President.

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